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2. INDOOR FACILITY USE INQUIRY

   Please complete this form to inquire about the rental of a facility. Please allow up to three (3) business days for staff to respond to inquiries. Office hours are Monday-Friday 9am-5pm

3. DISRTICT CONTACT INFO

   916-536-6753 rentals@forpd.org

5. Tentative Hold Notice

   This form submittal ensures that the requested facility will be tentatively held (if available) for the date and time specified above. The applicant will be contacted with an approval status no later than three (3) business days after the application is received. If conflict with the request should arise, an alternative date and/or time may be suggested. After the application is approved, the applicant will have one week (7 days) to make their initial payment/deposit to permanently hold their date and time.

7. CONTACT INFORMATION
9. Name*
10. Organization
12. Address*
14. City*
15. State*
16. Zip Code*
18. Phone Number*
19. Email Address*
21. Day of Event Contact

    This person will be responsible for check in and check out procedures

23. First Name
24. Last Name
25. Cell Number
27. FACILITY

    Select One (1)

28. FACILITY FEES
    Click Here
30. Indoor Rental Facilities*

    Please note the McMillan Center only available on select weekends and to fill out application for possible availability

    1. McMillan Center (minimum 4 hour rental)
    2. Old Library (minimum 2 hour rental)
31. The following facilities are currently not available due to renovation:
    • Clubhouse Auditorium
    • Village Hall
    • Arts & Crafts Building
    • Fireside Room

    The estimated re-opening is early 2024.

33. EVENT DETAILS
35. Event Type / Event Name*
36. Estimated Attendance*
38. Date(s) of Use and Hours Requested*
    Date(s) of Use and Hours Requested Start Date

    Date(s) of Use and Hours Requested Start Time

    —

    Date(s) of Use and Hours Requested End Date

    Date(s) of Use and Hours Requested End Time

    Minimum of two (2) hours. Include set up & clean up. Rental hours 9am-11pm

39. Day(s) of the Week*

    1. Monday
    2. Tuesday
    3. Wednesday
    4. Thursday

    1. Friday
    2. Saturday
    3. Sunday
41. Is any part the event outside?*
    -- Select One --YesNo
42. Will alcohol be served? (restrictions apply) *
    -- Select One --YesNo
44. Will alcohol be sold? *
    -- Select One --YesNo

    If Yes, terms and conditions apply.  Please view below.

46. Alcohol Requirements*

    1. ALCOHOLIC BEVERAGES ARE PROHIBITED OUTSIDE, EXCEPT FOR THE McMILLAN PATIO AREA.
    2. SECURITY MUST BE PRESENT DURING THE DURATION OF THE EVENT WHEN ALCOHOL IS PRESENT.
48. Alcohol Sale Requirements*

    1. THERE WILL BE AN ADDITIONAL $150 DOLLAR CHARGE FOR THE SELLING OF ALCOHOL.
    2. SELLER IS RESPONSIBLE FOR OBTAINING AND PROVIDING A COPY OF THE "ABC" PERMIT
50. Security Charges

    Ratio of Security Guards	Charge/Hour	Ratio of Security Guards	Charge/Hour
    1-149 in attendance 1 security guard required	$35.00	150-249 in attendance 2 security guards required	$70.00
    250-349 in attendance 3 security guards required	$105.00	350-449 in attendance 4 security guards required	$140.00

52. Liability Insurance*

    1. I will provide insurance through a home owners policy
    2. I wish to purchase insurance through the District's provider: Hubinternational.com
54. Hubinternational.com*

    To receive an estimate please follow the link https://www.hubinternational.com 

    1. It is recommended not to purchase the insurance until the rental application is approved.
56. Will there be a DJ or band?*
    -- Select One --YesNo
57. Name of band or DJ
59. Event Set Up

    Click to see layout options: 

    Clubhouse   |   Village Hall   |    McMillan Center   |   Old Library   |   Arts & Crafts Room   |   Fireside Room

61. Layout Option

    Please enter the facility and layout option.

63. Comments / Requests
65. RESERVATION POLICIES & REGULATIONS
    Click Here

    Please read prior to submitting your rental request.

66. ACKNOWLEDGMENT OF RESERVATION POLICIES & REGULATIONS*

    1. I have read and understand the Reservation Policies & Regulations
68. Once the form is completed please submit the form using the button below. Thank you for your interest in renting a Fair Oaks Recreation & Park District Facility.
70. Electronic Signature Agreement

    By checking the "I agree" box below, you agree and acknowledge that 1) your application will not be signed in the sense of a traditional paper document, 2) by signing in this alternate manner, you authorize your electronic signature to be valid and binding upon you to the same force and effect as a handwritten signature, and 3) you may still be required to provide a traditional signature at a later date.

    1. I agree.
72. Electronic Signature
74. Reservation Account Sign Up
    Create an Account

    If you wish to expedite the rental process please make an account with our reservation software.  

Leave This Blank:


76. 1. Receive an email copy of this form.
77. Email address

    This field is not part of the form submission.

78. Submit

* indicates a required field